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Job

Office Coordinator

  • Job ref:

    150352

  • Location:

    Atlanta, United States

  • Sector:

    Accounting & Finance

  • Contact:

    Kasey Zittle

  • Published:

    7 days ago

  • Consultant:

    #

Office Coordinator- Atlanta, GA

Position Summary

Our client, in the construction industry, is seeking a highly motivated individual for the role of Office Coordinator. The Office Coordinator performs a wide variety of administrative duties and tasks and provides support for the Atlanta office. This is a direct hire position. 

General Accountabilities:

  • Answers phone calls and directs calls to appropriate persons or take messages.
  • Opens, sorts, and distributes incoming mail by reading and analyzing the correspondence to determine their significance and then distributes to the appropriate individual.  Prepares outgoing packages and labels.
  • Maintain company phone list.
  • Receive new hire/re-hire paperwork for field employees and ensure completeness of packet.  Follow up daily with appropriate contact for missing information.  Once packet is complete, give to HR Manager to be processed.
  • Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Greets visitors and determines whether they should see specific individuals.
  • Makes travel arrangements as needed.
  • Prepares reports, memos, letters, statements, and other documents.
  • Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.
  • Provides clerical support to other departments.
  • Edits documents produced by others.
  • Gather requests for office supplies and submit to Purchasing Manager as needed.  Maintain break room supplies.
  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Assist President with projects and tasks as needed.
  • Provide daily filing assistance to Human Resources and Payroll.
  • Assist with A/R collection efforts, including monthly statement distribution.
  • Assist with prequalification documents for new job setups and send out notice to owner paperwork as requested.

Position Requirements

  • Education: Bachelor’s Degree or related equivalent combination of education and experience preferred
  • Experience: 2+ years of related experience
  • Intermediate level knowledge of Microsoft Office Suite especially Excel and Outlook
  • Excellent communication skills with the ability to propose clear, compelling and value-focused solutions
  • Excellent time-management skills with the discipline to handle multiple tasks and adapt quickly to change in a fast-paced environment
  • Ability to work effectively with minimum supervision to meet deadlines
  • Be courteous and professional with excellent organizational and communication skills