Accounts Payable Specialist

Job Summary

An Accounts Payable Specialist is responsible for managing outgoing payments, processing invoices, and ensuring accurate and timely payment to vendors. This role supports the organization’s financial operations by maintaining accurate records, verifying financial data, and ensuring compliance with company policies and accounting standards.

Key Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper approval

• Match invoices to purchase orders and receiving documentation

• Prepare and process check runs, ACH payments, and wire transfers

• Maintain vendor records and update payment information as needed

• Reconcile vendor statements and resolve discrepancies

• Assist with month-end closing activities, including account reconciliations

• Respond to vendor inquiries regarding payment status

• Ensure compliance with internal controls and financial policies

• Assist with 1099 preparation and reporting, if applicable

• Maintain organized and accurate financial documentation

Required Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred)

• 1–3 years of accounts payable or general accounting experience

• Strong attention to detail and accuracy

• Proficiency in Microsoft Excel and accounting software

• Basic understanding of accounting principles

• Strong organizational and time management skills

• Ability to meet deadlines in a fast-paced environment

Preferred Skills

• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, or QuickBooks)

• Knowledge of GAAP principles

• Strong problem-solving abilities

• Excellent communication and interpersonal skills