AP Specialist

AP Specialist

SUMMARY:
The Accounts Payable Specialist performs payment cycle activities in a timely and efficient manner.  The A/P Specialist completes payments and control expenses by receiving, processing, verifying and reconciling invoices.

Contract for a Maternity Leave- 3-6 mth contract

5 days in office; 8-4 w/30 min lunch

Other info:

• Volume:  about 400 invoices/month, few line items, PO driven
• Systems:  Someone with several large ERP systems and who is very system savvy would be great!
• Excel:  Ideally wants advanced Excel (vlook ups/pivots)
• PCards are a plus, NOT a must
• Highly detail oriented, results driven, go the extra mile to get the job done
• Someone who works smarter and does not get frustrated with road blocks or difficult processes, but finds a better and smarter way
• Open to someone with 1-2 yrs exp or more experience

ESSENTIAL DUTIES AND KEY RESPONSIBILITIES:

• Process check requests and expense reports on a regular basis
• Accurately review, code, and process vendor invoices
• Perform monthly reconciliations
• Maintain vendor accounts, staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Pay vendors by scheduling payments and ensuring payment is received for outstanding credits
• Address and respond to vendor inquiries
• Track all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Maintain historical records
• Prepare analyses of accounts and producing monthly reports
• Propose and participate in efforts to improve the payment process